Senior Administrator for Fiscal Compliance

Overview

POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

WORKING TITLE

Senior Administrator for Fiscal Compliance

SCHOOL/DEPARTMENT

Special Education Services (SES)

LOCATION

Crossroads II, Cary, NC

PAY GRADE

Senior Administrator Band 3

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a hybrid telework workweek

POSITION PURPOSE:

Provides leadership and guidance regarding fiscal processes to SES staff, schools, and vendors. Manages the fiscal and position resources for Special Education Services. Aligns program needs with budget planning and priorities. Provides specific fiscal monitoring to selected program components.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of Microsoft Office specifically Word, Excel, and PowerPoint;
• Analytical and problem-solving skills, attention to detail with a high level of accuracy;
• Effective time management skills with the ability to meet deadlines;
• Ability to complete complex tasks individually and as a collaborative team member;
• Ability to develop and manage financial resources;
• Ability to clearly and concisely communicate project information, both orally and in writing, to staff, contractors, consultants, school administrators, and other stakeholders;
• Ability to establish and maintain working relationships with school system staff, students, parents, the public, vendors, and external agencies.

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor's degree in special education, accounting, business administration, or directly related field;
• Five years of experience in special education or finance;
• Experience with district level processes related to special education;
• Experience with fiscal and personnel management.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• Knowledge of Oracle and BAAS financial applications;
• Knowledge of Special Education funding;
• Master's degree from a regionally accredited university or equivalent experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provides technical support to the Senior Director of Region 1 and Director of Fiscal Compliance to ensure that special education funds are aligned with student needs and departmental priorities.
2. Prepares Contracts and Amendments for special education services.
3. Prepares and monitors special education grants, also manages program funding including budget transfers and amendments.
4. Prepares team reports and compiles data on needs and expenditures, as needed, for quarterly reviews with the Senior Director of Region 1.
5. Develops, reviews, and revises administrative processes and procedures.
6. Assists the Director of Fiscal Compliance with the development, preparation and oversight of special education budgets.
7. Provides oversight and review of fiscal processes and procedures.
8. Provides training, assistance, and oversight of fiscal processes, including the contract process.
9. Prepares and submits funding requests, including Risk Pool, Special State Reserve, Developmental Day, etc. to the Director of Fiscal Compliance and the Department of Public Instruction.
10. Trains staff members on administrative procedures and processes.
11. Serves as liaison between Special Education Services and other departments, as needed for budget oversight.
12. Manages the allocation process and prepares personnel requests, as needed, for allotment changes.
13. Meaningfully engages with the North Carolina Department of Public Instruction and other WCPSS departments to collect, monitor, and report data findings in several key areas within SES.
14. Performs other duties/responsibilities, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE: 10/2026

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.